Simple time management system to stay productive.

A man using a time management system while laying on a couch and looking at his cell phone.
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This simple time management system will help you break your work into more digestible time intervals. Here’s how to use it.

Here’s how to use the Pomodoro Technique:

1) Write down what your task is.

2) Set a 25-minute timer.

3) Complete as much of the task as possible in the 25 minutes.

4) Once the 25 minutes are done, set a 5-minute timer break.

5) Use the 5 minutes to reset without any distractions.

6) Reap steps 1-5 four times, taking a more extended break at the end.

Why is a simple time management system important?

This most likely sounds familiar if you don’t have a good time management system. You have a week to do a project, and you wait until the very last minute and end up feeling overwhelmed and stressed out.

Maybe you do this with homework, work, or just everyday tasks. But you’re ready to stop procrastinating and shake away this bad habit once and for all, but where do you start?

Start with building a good time management system; by doing this, you’ll finally be able to stop procrastinating, stay focused on the task at hand, and have more time to devote to other important parts of your life.

What is the best time management tool?

The best time management system is called the Pomodoro technique. It helps you avoid distraction by breaking your work into 25-minute intervals called Pomodoro with a 5-minute break afterward. This allows your brain to remain focused on the task at hand.

What do you do in a 5-minute Pomodoro break?
The five-minute break should be used to reflect and recharge to remain focused on your task.
You want to avoid distractions while you’re on break, such as:

  • Going on your phone.
  • Starting another big task.
  • Losing track of your break.

What is the best time management system?

As humans, we are hard-wired to take the path of least resistance. If you had to work for 1-hour vs. 25-minutes, your brain would favor the 25 minutes, making the Pomodoro technique so effective.

Breaking your work down into 25-minute sessions tricks your brain into thinking you’re doing easier work, and as a reward, you’ll get a breather breaker.

The more you do this, the more your brain learns to develop this habit to the point where 25 minutes isn’t enough, and you need to bump it up to 30, 35, and even higher.

The Pomodoro Technique alone isn’t enough. That’s why it’s crucial to build a system that helps you maximize time.

How do you build a time management system?

With a few other good habits, The Pomodoro Technique makes a good time management system for students and an even better personal time management system.

An essential thing I’d recommend to help you build the best time management system is investing in a good pair of headphones.

Having a good pair of headphones, especially when noise canceling, can help you stay focused on what you’re doing without any distractions.

You can use music that helps you concentrate or use the noise-canceling feature to block out all distractions. My headphones of choice are the iconic AirPods pro. 

Along with a good pair of headphones, your work environment is an essential part of a good time management system. 

Everyone is different, whether you like to work in a clean, tidy space in silence or around other people in a coffee shop with live background noise. 

Find what works best for you and make a habit of it. All this together makes the best time management system to stay productive, get more work done, and stop procrastinating.

Try this out yourself, and you’ll see why this is the best time management system to stay productive.

Like this post? Share: to help someone else stop procrastinating and stay more productive.

Lucas Silva


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